Secretary
Bruxelles,
Belgium
As Secretary of ESN KULBrussels, you’ll be the organizational backbone of the board. Your work will ensure smooth communication, accurate documentation, and effective administration across the section. From managing emails and schedules to recording key decisions, you’ll be vital in keeping everything on track and accessible.
This role is perfect for someone who is detail-oriented, reliable, and passionate about helping a student-led organization run smoothly. If you enjoy structure, supporting team success, and making sure important information is never missed—this role is for you!
Responsibilities
- Manage the official inbox of ESN KULBrussels and respond to or redirect inquiries.
- Keep accurate minutes of board and general meetings.
- Maintain the internal calendar and help schedule meetings and events.
- Ensure proper documentation of internal files, reports, and section archives
- Support communication between the board, members, and external contacts.
- Keep track of deadlines, forms, and requirements from national or international ESN bodies.
- Assist in the preparation of reports and official communications.
Must Have
- Excellent organizational and time-management skills.
- Strong written communication skills in English.
- Reliability and attention to detail in handling documentation and communications.
- Ability to manage multiple responsibilities efficiently.
- Discretion and responsibility in managing sensitive information.
- Interest in ESN’s structure, governance, and internal coordination.
Nice to have
- Experience with Odoo and Google Workspace (Docs, Calendar, Drive).
- Prior involvement in ESN or student organizations.
- Familiarity with meeting minutes and administrative workflows.
- Multilingual skills (especially French or Dutch).
- Experience working in structured environments.
What's great in the job?
- Organizational Mastery – Become the go-to person for ensuring structure and flow within the board.
- Leadership Support – Work closely with the President and Vice-President on key decisions and reporting.
- Skill Development – Learn and refine skills in documentation, communication, and administration.
- Visibility & Trust – Be involved in board discussions and trusted with internal operations.
- Impact Behind the Scenes – Play a quiet but crucial role in everything the section accomplishes.
Our Product
What We Offer
As Secretary of ESN KULBrussels, you’ll join a diverse, enthusiastic team where your skills in organization and communication will shine. You’ll gain experience in managing formal communications, coordinating operations, and supporting board governance. Your work ensures continuity, clarity, and effectiveness in a student-led, international organization—helping create a meaningful and supportive experience for international students.